Client
An esteemed organization specializing in providing guidance for students aiming for top universities and emphasizing holistic development. Their services encompass critical thinking, studying skills, mindfulness, and public speaking with an expert team of tutors from leading global universities.
Challenges
The client needed a comprehensive solution to manage various elements of their operations, including invoicing, student and tutor management, course administration, lesson journals, calendar scheduling, homework tracking, partner collaborations, student milestones, demographic reporting, and in-app messaging.
Solutions
Outqlas developed a robust Student Information System (SIS) tailored to the client's specific needs. The SIS streamlined processes, integrated operations, and created a unified platform for various tasks. Modules incorporated include:
- Invoicing: Generating invoices linked to courses, integrated with Stripe Pay for easy payment processing.
- Client Management: Facilitated handling of students and parents within a family group, allowing for quick access to payment history, and providing a platform for the upload of relevant documentation.
- Tutor Management: Each tutor has a unique profile where they can upload their qualifications and contact details, accessible for parental view, ensuring transparency and trust.
- Course Administration: Facilitated creation and assignment of courses to students. Enabled class creation upon payment, with predetermined lessons and flexible tutor assignment options.
- Journals: Tutors could add journal entries for each lesson, fostering interactive communication between students, parents, and tutors.
- Calendar: Provided an overview of all lessons and daily schedules for better time management.
- Homework: Enabled the creation of trackable homework assignments with reminders, fostering student accountability.
- Student Milestones: Facilitated the tracking of student progress, keeping everyone informed of the learning journey.
- Messaging: In-app messaging between students and teachers relating to a lesson enhanced communication.
- Partner Module: Enabled collaboration tracking with other institutions, including payments for student recommendations, collaborative teaching, or successful university admissions.
- Reporting: Enabled demographic and sales tracking for better decision-making.
Outcome
The system provided by Outqlas significantly improved the client's operational efficiency. It allowed the client to manage their tutors, students, and lessons seamlessly and provided a medium for their clients to make easy payments for course sign-ups. The software customization & development service of Outqlas has played a pivotal role in the client's continued success.
